Last updated February 4, 2023

All Sharetribe Flex features

This article provides an overview of the most important features of Sharetribe Flex.

Flex offers a large set of features that make it very fast for you to build your marketplace exactly the way you want. In addition, if a specific feature you need is not listed on this page, you can often build it yourself. If you don't spot the feature you need, contact Sharetribe support to learn more about how to get it built.

Users and authentication

You can allow visitors to browse products and services in your platform without signing up. However, at the point where they want to either make a purchase, contact another user, or list their own products or services in your marketplace, they need to create a user account.

Flex allows an unlimited number of users to create user accounts to your marketplace. Here are some examples of what you can do with Flex user account functionality:

Sign up with email and password or Open ID Connect (Facebook, Google, ...)
Log in with email and password or Open ID Connect (Facebook, Google, ...)
Verify email address after signup
Change email and password
Reset password if it's forgotten

You can store following information about each user:

Basic user information (bio, profile picture)
Public data. Data to display in the public profile of the user – website, social media handles, is this user a customer (buyer) or provider (seller), and other such information.
Private data. Data displayed only to the user themselves and the marketplace operator (like an ID number for verification purposes, their preferred language, or a list of listings they have stored on their private wishlist)
Protected data. Data that is private by default but displayed to other users during a transaction (like their phone number or home address)

Listings

A listing describes a product or a service that a provider (seller) is offering on your marketplace. (see concepts article for more information on terminology used in Flex).

Here's a list of information you can store about a listing.

Basic information (title, description)
Geolocation
Photos (unlimited amount)
Pricing
Availability
Stock
Public data. Data to display publicly about the listing (category, custom data fields, etc).
Private data. Data collected privately about a listing (can be used if the provider needs to provide some information to the operator for the listing approval process)
Metadata. Metadata is visible to everyone publicly, but the provider can't edit it – only the operator can. A typical use case for metadata is that the operator can feature some listings to be displayed in the landing page of the marketplace, or at the top of search results in various categories.

A listing can have several different states:

Draft. The provider hasn't yet published this listing, so it's visible only to themselves and the operator. The listing might still miss some essential information. Perhaps the provider started creating a listing but was missing high quality photos.
Published. The listing is visible to all other users, and can be found in searches.
Pending approval. The listing is ready, but this marketplace requires the operator to approve each listing before they are published, so the listing is waiting for operator's approval before it is published. You can enable or disable the listing approval functionality for your marketplace in Flex CLI.
Closed. The listing used to be published, but has since been closed, either by the provider or by the operator. The listing is still visible to the provider, but not discoverable via search.

If your providers are offering services like pet sitting, you might want them to have only one listing, that acts as their "storefront", through which customers can purchase their services. If, on the other hand, you're building a rental marketplace where one provider might offer multiple listings, you can allow each provider to also have a profile page, which acts as their storefront, listing all their listings. You can allow each provider to have as many listings as you want.

Flexible pricing

Flex allows lots of flexibility for your providers in terms of how they can set their pricing.

Add-ons. Upsell additions on top of the regular price. Examples: cleaning fee, insurance, delivery.
Discount based on booking length. An example: daily price is $20, weekly price $70, and monthly price $200. Another example: 20% discount on daily rate for bookings of 5 or more days, 30% discount on bookings of 10 or more days, and so on.
Taxes. Add any type of tax rates to the listing price and display them as separate line items in the receipt.
Offer multiple pricing packages in the same listing. An example: a hairdresser offers both haircuts and hair dying.
Seasonal pricing. Examples: weekends cost more than weekdays, summers cost more than winters, and so on.
Quantity discount. For example: booking a room for two people costs $100, and after that each additional person costs $20 extra. Another example: after 5 items, additional items are $2 cheaper each.
Different pricing for different groups. An example: price per adult is $50/day and price per child $25/day.
Price negotiation. Customer can propose a discounted price or ask for a quote. Provider can approve the proposal or offer a quote. Parties can negotiate until a consensus is reached.
…and a lot more!

Availability management

Each listing can have a calendar that determines when it's available. If you're building a service marketplace, the calendar of the listing acts as the calendar of the provider: a physiotherapist is either available or not at any given time. If you're building a rental marketplace, the provider might have multiple listings, with each having their own calendar: apartment 1 is booked this weekend, but apartment 2 is still available.

Day-based and time-based availability

Availability comes in two variations: day-based availability and time-based availability. Day-based availability is simpler and recommended, if all the rentals or services in your marketplace happen "per day" or "per night". Time-based availability allows your providers to determine their availability on an hourly level, or even on a five minute level.

Weekly default schedule and exceptions

With both availability variations, providers can set both their weekly schedule and exceptions to this schedule. As an example, they could say that by default they're available from Monday to Friday from 9am to 12pm and 1pm to 5pm, but exceptionally, they won't be available on Tuesday next week because of a holiday, and next Saturday they are exceptionally doing morning shift, being available from 9am to 11am.

A listing can only be booked if it is fully available during the time range provided by the customer who is making the booking. If a booking is made, the calendar is updated automatically, so other users can't book the same slot.

Multiple seats per time slot

Both day-based and time-based availability support the ability to have multiple seats available during a specific time slot. For instance, if the marketplace is about booking seats for a yoga class with space for 10 people every Tuesday and Thursday, this can be accomplished by using seats. Seats can be added both to the weekly default schedule and to the exceptions. When seats are used, a customer can only book a certain slot if that slot has enough seats available.

Stock management

Each listing can have a quantity of available units associated with it. If you're building a product marketplace, the stock quantity is typically the number of items available for purchase for each listing. When stock management is incorporated in a transaction process, a purchase for certain quantity of units can happen only if the listing's available stock is sufficient.

Search engine

Flex has a powerful search engine, which can find listings based on multiple criteria:

Geolocation. The search can be used to display only listings that are within a provided radius from certain coordinates.
Free text. The search can be used to find listings that have a certain keyword provided by the user. The search can find from listing title and description. You can also choose to index some public data fields (like listing category) so the search finds from them as well.
Price. It's possible to filter out listings with too high or too low price.
Availability. It's possible to filter out listings that have insufficient availability during a given time range. Works together with seats so that you can filter for availability with minimum number of seats. It is also possible to filter by required minimum duration of availability for the given time range.
Stock. It's possible to show all listings or only listings with positive stock.
Custom filter: any value. Any number of custom filters can be added. "Any value" filters out listings that don't have the given value (or any of a set of given values) in their public data. A typical use case is filtering by category or subcategory.
Custom filter: all values. Filters out listings that don't have all values in a given set. A typical use case is choosing among "amenities": an apartment must have both balcony and floor heating in their public data to be displayed in the search.
Custom numeric filter. Filters out listings that don't have a certain numeric value in their public data. For example, you might want to build a slider filter for the skill level of the user, ranging from 0 to 10.
Sorting. Listing sorting order can be customized per query. Sorting is supported by one or more of: listing price, listing creation time, or any numeric attribute in the listing's public data or metadata.

Transactions

The purpose of any marketplace is to facilitate transactions between its users. In Flex, any exchange of value between a customer and a provider is called a transaction. Transaction always has two parties (a customer and a provider), and it's always related to a listing.

A transaction doesn't necessarily involve a payment. In its simplest form, a transaction could mean simply a thread of free messages between a customer and a provider. However, quite often a transaction involves a booking (a specific slot is reserved from the calendar of a listing) or order (an item is removed from the stock of a listing), price calculation (the customer and provider agree on how much the customer should pay for the service provided by the provider), and a credit card payment. In addition, you can store protected data to each transaction, for instance if you want to ask specific details from the customer regarding their order.

In Flex, a transaction can involve any number of steps, called transitions. Each transition can be performed either by the customer, by the provider, by the operator (for example, the operator could choose to cancel a transaction and refund a customer if the provider doesn't show up or hasn't sent the items), or automatically at a specific point in time (for instance, payouts to providers are done automatically after a booking period has been completed).

The Flex transaction engine is extremely flexible, allowing an unlimited number of transaction process configurations. Here are some example use cases:

Different types of bookings. Book a date range, a number of hours on a given date, or a seat at an event.
Manage listing stock. When an item is ordered, the listing stock changes.
Allow instant booking or require provider approval. Either require each provider to accept a booking before charging the credit card, or allow instant booking, charging the credit card immediately when a customer makes a booking.
Collect custom data when making an order. For example: request information on food allergies for each participant when booking a seat for a dinner party event, or ask if an item should be wrapped as a gift.
Collect custom data during the booking period. An example: require the customer to provide photos of the rented vehicle before and after the rental period.
Design custom cancellation policies. An example: if a customer cancels 7 days before the booking period starts, they get a full refund, but if they cancel later, they won't get a refund. You can also allow your providers to choose from multiple different policies.
Decide who can order. An example: require the customer to verify their identity before their first order.
...and a lot more!

Payments

Flex uses Stripe Connect for processing online payments between your users. The Flex payment system offers you lots of helpful features. Here are some of them:

White label Know-Your-Customer process. Create Stripe accounts to your providers with minimal personal information. They don't need to create a Stripe account for themselves, but can instead receive money directly to their bank accounts.
Preauthorize credit cards. You can either charge the customer's credit card directly when they make a booking request, or preauthorize it, and only make the charge if the provider accepts the booking.
Delayed payout (escrow). Either move the money to the provider immediately when a customer pays, or hold it until the booking period is over, and release it to the provider's bank account only after that (after automatically deducting your commission). You can hold money up to 3 months before releasing it to the provider.
Refunds. If something goes wrong with the order or the customer wants to cancel, you can easily refund them.
Charge your commission. You can charge a commission from the customer, the provider, or both parties. You can also set multiple different commission rates for different users or listing categories.
Automated payouts. Your commission is automatically deposited to your bank account, while the rest is deposited to the bank account of the provider at the time of your choosing.
Storing payment cards and creating delayed charges. You can store a payment card of the customer to make future purchases faster, or use the card to create delayed or additional charges. Read more about using stored payment cards
Strong Customer Authentication. European regulation changed in 2019 to require support for Strong customer authentication (SCA) when European customers are making online payments. Flex supports SCA out of the box.

Reviews

As a part of the transaction process, you can allow one or both parties to review each other. A review consists of a five star rating and a text description. You can choose to display the reviews a user has received publicly in their profile, in the page of the listing (if the review was about a listing), or next to search results.

By default, Flex uses a "double blind" review process. This means that if both parties are allowed to review each other, they will see the other party's review only once they've left a review themselves, or once the finite review period (you can decide its length) has ended.

Email notifications

Flex comes with a standard set of built-in email templates. These are related to automated emails sent from your marketplace: verification email, welcome email when a new user joins, email about resetting password, security notifications if email address or password are changed, and a notification when a user sends a message to another.

You can also use the transaction engine to send any email notifications to the users. These could include invoices, notifications of new orders, or reminders about the booking period starting. Flex offers a set of default transactional emails out of the box, but you can easily add any number of additional email notifications and time them exactly the way you want. You can give multiple conditions for when each notification is sent: for instance, you might want to send a reminder about leaving a review 7 days after the order was delivered or the booking period ended, but only if the user hasn't left a review yet.

You can customize the design and contents of all email notifications freely. You can use smart variables to include user generated content, or even personalize the templates based on who the recipient is.

Multiple languages and currencies

Sharetribe Web Template includes default language-specific microcopy files for English, Spanish, French and German, but you can easily translate it to the language of your choice. With some development work you can make your marketplace multilingual, allowing your users to use it in the language of their choice.

You can also use any currency you want, as long as it's in the list of 100+ currencies supported by Stripe. With some development work, you can have your marketplace work with multiple currencies. Remember, though, that if you're looking to process online payments in your marketplace, your platform should be based in one of the countries supported by Stripe custom accounts and everyone receiving money through your marketplace should be based in one of the countries supported by Stripe.

Content management

You can manage much of your marketplace texts and images in Flex Console. In Flex, the term microcopy refers to small snippets of text in the user interface, such as button labels, error messages and help texts. You can modify existing microcopy messages in Flex Console with no development work required, and add new messages with custom development.

In addition, you can create content pages, and modify the content of existing ones, using Flex Console. You have full control over how the different pages are shown in your client application. You can, for instance, create multiple landing pages for different use cases, and add our free template content to your Terms of Service and Privacy Policy pages.

Custom design

You have full control over the user interface of your marketplace. You can decide fully things like which fonts and colors to use, what kind of pages or views there should be, and how those should be laid out. There are no limits to what you can do in terms of visual design.

It's easy for you to get started with the design by leveraging the Sharetribe Web Template The template is fully responsive so it looks great both on desktop and mobile devices.

Your users won't see Sharetribe mentioned anywhere. The web address is your own domain, the email notifications get sent from your email address, and the entire user experience is fully tailored to match your brand.

SEO

Sharetribe Web Template is optimized for search engines by default, and you have full control to tailor the experience the way you wish. You can decide the exact URL structure, edit meta tags freely, and do any other optimizations you want.

Build a website or a mobile app

Since Flex is a "headless" marketplace solution, you can use it to build either a website or a mobile application or both. Building a web app is quicker today, because of Sharetribe Web Template, which offers a great starting point for development. A similar template does not yet exist for mobile.

Integrations

A great way to extend your marketplace is to integrate third party services. You have full control over the code of your marketplace website or app, so you can call third party APIs directly from there. Once you receive information from those APIs, you can easily store it to your users, listings or transactions. You can also bulk export data from your marketplace to third party services in CSV format.

Some examples of integrations you might want to add:

The map provider of your choice (Sharetribe Web Template offers default implementations for Mapbox and Google Maps)
The analytics provider of your choice, like Google Analytics, Hotjar, Mixpanel, or Amplitude
Add Facebook pixels and other tools that help with paid acquisition
Add a live chat tool like Intercom, Olark, Zendesk Chat to talk directly to your users.
Add social media sharing buttons to your favorite platforms like Facebook, Twitter, Instagram, Pinterest, and so on.
Link a blog, a help center, or a community forum to your site.
Export your data to an email marketing tool like MailChimp to send beautiful newsletters.
Do A/B testing with Optimizely.
...and a lot more!

Zapier integration

With our Zapier integration, you can connect your Flex marketplace with more than 3,000 other web apps with just a few clicks. You can then build "Zaps", which are automated workflows or sequences of actions that get kicked off by a trigger. An event in one app can set in motion an action in a second app and another action in a third app etc.

Once you’ve created a Zapier account and connected your Flex marketplace account, you can use nine different events in your marketplace as a trigger for actions in other apps. Zapier can also perform "search actions" in your marketplace data about users, listings or transactions.

Together this allows you to create complex workflows based on things happening in your marketplace. A new booking or order can trigger the sending of a text message with Twilio. A new user sign-up can set into action a campaign of drip emails in Mailchimp. A new listing can be automatically posted to any of your marketplace’s social accounts. And so much more.

Admin console

Flex admin console allows you, the marketplace operator, to manage the content your users create in your marketplace. Here are the features it offers:

Users

View a list of all your users,
View the details of an individual user
View listings, transactions and reviews of the user
Edit user details
Send the user an email
Ban a user (removes them from the marketplace, without allowing them to sign up again)
Export all user information to a CSV file

Listings

View a list of all your listings
View the details of an individual listing
View transactions and reviews related to the listing
Edit listing details
Close a listing
Approve a listing that is pending operator approval
Export all listing information to a CSV file

Transactions

View a list of all your transactions
View the details of an individual transaction
View possible next transitions of a transaction
Read the messages between the customer and the provider related to a transaction
View reviews related to a transaction
Transition the transaction from one state to another (cancel, refund, etc)
Export all transaction information to a CSV file

Reviews

View a list of all your reviews
View the details of an individual review
View the transaction related to this review
Export all review information to a CSV file

In addition, the Admin Console features a "Build" section, where you can manage the information related to the structure of your marketplace. Here are the features it offers:

General settings. Change things like marketplace name and URL.
Transaction processes. See a list of your transaction processes and view the details of each process.
Content. Modify your marketplace microcopy and content pages.
Payments. Add your Stripe keys to be able to accept online payments.
Built-in email templates. Edit and preview the contents of your built-in email templates.

Can't find what you're looking for?

Reach out to our support team by email, or consult the Sharetribe Developer Community at Sharetribe's Flex development Slack Channel. You can also contact our support team through the chat widget in Flex Console.